Types of Writing Resignation Letter

What is a resignation letter?

Resignation letter is a type of letter that when you decide to resign from the company, you write. If you especially leave the company which you work for long years, to resign is a quietly hard process no matter what happens. So, you should get over this process professionally, this situation becomes so easily for two sides. To decide resigning is not an easy decision. You have to leave from your job which you like so much or you want to leave from your job because of dissatisfaction or you want to improve your career so you prefer to resign. In this process, to confirm the manager correctly is very important. If you write a formal letter, your work would be easier. If you don’t give necessary importance to your letter, you can come across undesirable situations.

Why write a resignation letter?

Nowadays, we can have a wonderful job, but we are in a developing world and so we can sometimes come across unfishable opportunities, offers. In such situations, we have to resign from our available job. Professionally we write a resignation letter and we offer it to our authority.

What to include in your letter?

When you decide to resign from your job, you should start thinking how you express your resignation to your manager. Calm down please! It is quietly easy. All you need is a resignation letter.

In your letter, you should specify your starting date of employment, your position and your date of expressing resignation.  You don’t need to specify your reason. You can write your letter addressing to Human Resources Department or other authority. It should be short. You should use direct sentences. The letter should be written with a positive description. If you leave from your job without any problem, that company can be your reference for your other works. And they can even write a reference letter for you. If you have more information about reference letter, you can click on it.

In your resignation letter, you should have three paragraphs: introduction – body – conclusion paragraphs. At your introduction paragraph, you should inform that you will resign and you should specify your last day in the company. In your body paragraph, you should mention that why you leave from your job and you should thank for this job’s values that earned to you. In your conclusion paragraph, you should complete your letter by mentioning your wishes and by saying that you hope to continue to communication with the company.

Points to consider while writing a resignation letter

• Don’t hurry up.

To resign is a serious decision. You should think in detail and you should decide correctly.

• Be careful to content.

You should use this order;

1. Date when you will give your letter
2. Name of institution and position
3. Starting date of employment
4. Formal resignation expression
5. Last duty date
6. Your signature

• Use a formal language.

You should use a formal language. While you write your letter, you shouldn’t forget that you have a long career life and this company will be reference to you.

Don’t use negative comments on your letter. Even if you have a bad reason for resigning, you don’t need to give a place it on your letter. Besides that you should write your communication information like your phone number or e-mail address. You should specify that they can call you or send e-mail when they need you. So you complete this process professionally.

Resignation Letter Sample

Types of Resignation Letters

There are lots of types of resignation letters. To resign can be made with a reason or without reason.

1. Basic Resignation Letters

These letters are used for any reason. They are short and clear.

• Personal Reasons
• New Job
• Formal
• Email Messages

2. Resignation Letters With a Reason

When we resign, we prefer to specify our reason. It can be for a special situation.

• When time is short: Generally employers demand to be offered resignations before two weeks. In some situations, it cannot be possible. If you need such a resignation letter, you can click on a short notice.
• To pursue better opportunities: If you have a better job chance in a better company, you should have to resign from your job. These opportunities can be better salary, promotion, relocation, travel and volunteer, etc… In such situations, you prefer to resign normally.
• For family reasons and medical reasons: If you have a family or medical reason, you cannot confirm your company before two weeks. Because such situations suddenly occur and also such situations are general reasons for leaving from the job.
• Because of organizational restructuring: If there is an organizational change, you demand to resign from that company. If you need such resignation letter, you can click on changes on company.
• To resign from short-term position: Maybe you don’t like your job environment so you decide to resign.
• Retirement: You are aware of that you should leave your job because you will retire anymore. You can use this letter (retirement) to express yourself.
• How to resign with grace: Maybe you have a bad experience in your job or you have a good experience. However, you should write your good wishes and graces like “Thank you!”
• How to resign from a specific position: There are some examples of how you write your letter in these occupations.

-Teacher

-Doctor

• Farewell to Co-workers letter: Except for Human Resources Department or authority or General Manager, you can write a letter to also your colleagues kindly. You express your emotions about them and you mention about your memories; finally you express your good wishes.
• How to handle your departure: You have an interview and you go to it. After interview, you are informed to be accepted for that position. It means that you don’t have enough time to leave from your job. All you need is to write a resignation letter and inform your manager. If you need such like letter, you can look at our resignation letter samples.