While you are sending an e-mail message about business, it is important to end it. You should use a good closing word and add your signature.
Advice for How to End an E-mail
Include a Closing
You should always include a closing. It shows that you are a professional in business life. But when you don’t use it, you become an unprofessional person. And you have little chance to be chosen.
Consider Your Relationship with the Recipient
There are different closing words. If you send an e-mail message to your close friend, you can use “Cheers”. But when you send an e-mail message to your boss, you should use “Best Regards”. One of them is professional and other is unprofessional.
Avoid Unprofessional Closing
If you send an e-mail to your colleague, you shouldn’t use “Cheers”. You must be professional, and you should write “Regards”.
Use Your Full Name
You shouldn’t use your nickname or just name. You should use your full name. So, you can avoid being a confusion who you are.
What to Include an E-mail Closing
Closing Remark
Unless you send it to your close friend, you should use a professional e-mail closing in your e-mail message. It is an important factor.
Digital Signature
You should record your signature to your PC and use it.
Full Name
As I said above, you should write your full name to avoid being a confusion. You shouldn’t write your nickname or just first name.
Title and Company
You shouldn’t add company’s information and a title. You should write a current job title and company’s name and other information.
Contact Information
You should write your contact information, so you mean that “Whatever you need, you can call me or contact with me.” And, you should add your address.
Professional E-mail Message Closing Examples
- Best,
- Fond regards,
- Kind regards,
- Regards,
- Sincerely,
- Sincerely yours,
- Thank you,
- With appreciation,
- With gratitude,
- Yours sincerely,
- Yours truly,
Semi-Professional Email Closings
If you send an e-mail to your colleague, you use these closings. These are sincerer.
- Cheers,
- Faithfully,
- Many thanks,
- Warmly,
- Yours truly,
How to Format an Email Closing
There is a format that you must use while you add e-mail closing to your e-mail messages. Firstly, you add a comma after your closing mark. You leave a space. Then you add your signature – digital signature. After the space, you include your typed (full) name. Beneath this, include your title and company, and any contact information you wish to include. See the template below:
Closing remark,
[Digital signature if you have one]
Full name [typed]
Title and company
Phone number
Email address
Sample Email Message Closings
Review example of professional signatures for emails and letters.
